a step by step guide to safety at events, fêtes, fairs, car boot sales, indoor and outdoor fundraisers, craft shows etc. page updated 4 Mar 2017
See our step-by-step guides to:
|Is this for you?||...read on|
|No scapegoats!||...the buck stops with you!|
|Plan your event||...you gotta have a plan, Sam|
|Evaluating any risks||...danger, danger, Will Robinson|
|Preparing for Emergencies||...contingencies, belts and braces|
|Let's get organised||...don't overdo that committee thing!|
|Who to contact prior...||...you're more than a number in my little black book ;-)|
|Prepare the Site and facilities||...special guide to doing it in public|
|People are People too||...lost souls, special needs, and erm.. biological functions|
|Stewards' duties||...the nameless officials who make it all happen|
|Pre- and During-Event checklist||...did I leave the cooker on? Or last minute checks|
|Recommended reading||...for the specifics|
If you're using health and safety consultants, use this guide to confirm they're on the ball!
Prepare the site and facilities
You should find that the following examples wll help you choose and prepare your site for the activities planned. They will help you identify some of the possible hazards and ways to eliminate them.
The site should be big enough for all the activities planned. Make sure that there's plenty of space for the public to move around any stalls, rides, performance, stage, arena, exhibition areas. It is especially important at indoor events to prevent stalls or goods obstructing exit routes and doors and to check that fire exits are operational.
Condition of Outdoor Site
Preparing the Site or Venue
Make sure that any construction work and vehicle movements that take place during site preparation are supervised and protected by suitable barriers.
Public Entry / Exit, Vehicles / Parking
there should be enough exits to allow evacuation in 22 minutes for indoor venues
for oudoor venues this is reduced to 8 minutes.
Keep the emergency service entrances, exits and routes within the site clear of obstruction at all times. This could excercise the authority and patience of your stewards!
Decide if you need to provide barriers around attractions, displays and equipment to protect the public and to prevent unauthorised interference. Do take into account the presence of excited people, especially children.
Examples where barriers may be required include:
If you do use barrier or fencing it must be capable of withstanding any reasonably foreseeable loading. The design must be suitable to contain and protect people, including small children.
Staging or Structures
in two and a half minutes you can get up to 250 people through a normal pair of exit doors 1.2m wide.
in the UK, the safety standard of electrical
installations should be at least that of the current I.E.E Wiring
Electrical Supplies, Installations and Equipment
The whole installation, including wiring, switchgear and any generators, should be installed in a safe manner by a suitably competent electrician. They should provide a written certificate to prove this.
Your electrician will ensure a safe temporary electrical supply:
Provide equipment for putting out small fires such as fire extinguishers and fire blankets. Put them at strategic points throughout the site.
Make sure that stewards know where the equipment is and how to use it. They should be told not to attempt to fight major fires.
The Fire Brigade should be called at once to any fire, suspected or real, however slight.
The first aid provision needs to be suitable for the number of people expected to attend and for the type of event.
Make sure that the basic services for first aid are always available. At smaller events such as indoor markets, jumble sales and so on, a qualified first aider should be present and you must provide an area suitable for first aid treatment, including a supply of water.
A voluntary first aid society can be asked to provide a First Aid Post, staffed by qualified first-aiders.
Check the following to see what the minimum for your event is:
Further advice can be found in the Guide to Health, Safety and Welfare at Pop Concerts and Similar Events (see Recommended reading)
The duties of the stewards are covered in detail in the appendix, here. Make sure you get an appropriate number of stewards for the security and control of the site and the expected number of attendees.
Work out the number of stewards you need by considering each of the separate tasks they need to cover:
If the event is to last several hours, allow for extra stewards to cover for meal and comfort breaks.
Consider setting up a control room on the site to:
The control room should be constantly staffed during the event and provided with a telephone.
Consider providing personal radio contact between the safety officer and senior stewards and any other people responsible for activating the contingency arrangements.
Consider providing a public address system for announcements and instructions to staff and the public. Larger events may require a system with an emergency power backup.
For smaller events a portable loud-hailer may be sufficient.
People are People too...
People with disabilities
Lost Children, Information Point and Lost Property
Barbecues and Food Outlets
make it a priority to cater for people with disablities